AP Automation

Reserva Pay’s AP Automation platform is built to simplify the most complex parts of paying produce vendors. From bill verification and approvals to payment scheduling and transaction reviews, every workflow is streamlined and secure. 


• Fewer Vendor Payments

• Fewer Manual Touches

• Cash-Flow Visibility

• PACA-Compliant Audit Trails

            Invoice Import and Validation

            Reserva Pay uses AI and Optical Character Recognition (OCR) to import and match fields from your accounting system -whether you use Quickbooks or an ERP.


            Flags duplicates, over-tolerance variances, and currency mismatches instantly.
            Pulls invoices directly from QuickBooks or your ERP on a schedule.

            OCR auto-reads PDF/email invoices maps vendor, PO, weight, and fees.



            Empower your AP team with more capabilities

            Payment Scheduling

            Plan payments based on invoice terms and real-time cash availability.


            • Drag-and-drop calendar of upcoming payables with cash-impact forecast.

            • Term engine chooses best pay date for early-pay discounts vs. liquidity needs.

            • Auto-groups payments by vendor to cut bank fees.

            Reviews and Approvals

            Ensure that all payments comply with internal policies before release.


            • Role-based approval paths

            • Audit trail for every step

            • Email and in-platform notifications for pending actions


            Historical Trends and Insights

            Use past payment behavior to guide planning and vendor relationships.


            • Spend analysis by vendor, category, or product

            • Payment cycle time reporting

            • Missed discount and late payment tracking


            Multi-Channel Payments

            Execute payments via ACH, wire, international transfer, or check.


            • Real-time payment status updates

            • Error notifications and retry handling

            • FX conversion for international vendors


            Security and Compliance

            Use past payment behavior to guide planning and vendor relationships.


            • Role-based permissions

            • MFA & SSO

            • Audit trail snapshots

             

            Your own rules

            Our platform is highlight configurable. 


            We can design custom workflows to support your payment process.


            Upgrade your AP process with automation designed for the produce industry.

            Schedule a Demo or Contact Us to Learn More

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